The eleven fields, in order
| # | Field | Rule |
|---|---|---|
| 1 | UAN * | 12-digit Universal Account Number. Must be unique in the file. |
| 2 | NAME * | Member name as per EPFO records. Letters, digits, spaces and "." only. |
| 3 | GROSS_WAGES * | Total gross wages earned in the month. |
| 4 | EPF_WAGES | Basic + DA used for EPF. Cannot exceed gross wages. |
| 5 | EPS_WAGES | EPF wages capped at ₹25,000. Cannot exceed EPF wages. |
| 6 | EDLI_WAGES | EPF wages capped at ₹25,000. |
| 7 | EPF_CONTRIBUTION_REMITTED | Employee share, 12% of EPF wages. |
| 8 | EPS_CONTRIBUTION_REMITTED | Employer EPS share, 8.33% of EPS wages. |
| 9 | DIFF_EPF_EPS_CONTRIBUTION_REMITTED | Employer EPF residual: 12% of EPF wages minus the EPS share. |
| 10 | NCP_DAYS | Non-contributory days, a whole number from 0 to 31. |
| 11 | REFUND_OF_ADVANCES | Refund of advances, if any. Leave blank or 0. |
* Required. The order must not change.
What one line looks like
Fields are joined by #~#, one member per line, with no header row and no blank line at the end.
100000000001#~#RAHUL SHARMA#30000#25000#25000#25000#3000#2083#917#0#0This sample is a made-up member earning ₹30,000 with EPF wages of ₹25,000: employee ₹3,000, EPS ₹2,083, employer EPF ₹917.
Common reasons EPFO rejects an ECR file
- A UAN that is not 12 digits, or appears twice.
- EPF wages above gross wages, or EPS wages above EPF wages.
- EPS or EDLI wages above the ₹25,000 ceiling (effective 17 September 2026).
- Special characters in the name, such as commas or accents.
- NCP days outside 0 to 31, or a decimal.
- Wrong delimiter or a changed field order.
The generator checks every one of these before you download, and the blank template already has the right columns.